How to use StoneMeet

What StoneMeet is

Most meetings produce three or four things that matter and a lot of talking around them. StoneMeet takes the meeting — recorded as it happens, or a transcript or recording you bring in afterwards — and pulls out the parts worth keeping: what was decided, what someone agreed to do, and what nobody could answer.

Then it does the bit that normally never happens. An action can become a task with a name on it. A decision can become something your business remembers, so the next person to ask does not have to find someone who was in the room.

Step by step

1. 1

   Set the meeting up

   Open StoneMeet and plan one: give it a name, a type, and who is in it — people on your team and any guests. Goals and an agenda are optional, and the summary is shaped around them when they are there. The attendee list is not decoration — it is how the actions get pointed at real people afterwards, and who the minutes are emailed to.
   Monday productionOperations

   Team

   DanaMarcusPriya

   GuestsPlan meeting
2. 2

   Bring the meeting in

   Press Record and this computer listens. In a big room, phones around the table join with a code or a QR and record too, and it all comes back as one recording. Had the meeting already? Under Other ways to add it, paste a transcript or upload the audio or video and let FieldStone transcribe it. A recorded meeting's transcript separates the speakers — and when several devices recorded, Who's who lets you name anyone it could not place — so a line can be traced back to whoever actually said it.
   Record the meetingRecord

   Big room? Add phones.4821

   Other ways to add it

   Paste a transcriptUpload the recording
3. 3

   Get the gist and the list

   A captured meeting has three tabs. The gist is a short summary with the decisions, action items and open questions under it — that is for people who missed it. Coverage is the same items one to a card, each tagged Task, Decision or Question, and it is the part you work through. Transcript is the whole thing, if you need to check.
   CoverageThe gistTranscript

   Decisions

   Action items

   Open questions
4. 4

   Go through the list

   Each card starts under Needs review, and nothing moves until you say so. Apply the ones that are right, dismiss the ones that were just talk — meetings produce plenty of both — and what is left is an honest record rather than a transcript of everything that was said out loud. A question has nowhere to be sent yet, so it can only be dismissed once somebody has dealt with it.
   TaskNeeds review

   DecisionApplied

   QuestionDismissed

   DismissApply
5. 5

   An action becomes a task

   Pick an owner and a due date on the card, apply it, and it turns into a real task. It is the same task list as the rest of FieldStone, so it shows up in the places your team already looks instead of in a document nobody opens twice.
   Re-price the Oak St change order

   Fri 20 Mar
6. 6

   A decision becomes something the business remembers

   Apply a decision and it is pinned into your business's memory — the shared set of facts FieldStone draws on when it answers a question or drafts something for you. It is marked as not yet verified until someone confirms it, so a half-decision made at 4pm on a Friday cannot quietly become policy.
   Business memory

   We no longer take on flat-roof work under 400 sq ft.

   Not verified yetConfirm
7. 7

   Send the minutes round

   Email minutes, at the foot of The gist, sends the summary in your branding to every attendee who has an email address. It sends the minutes only — never the transcript — so nobody gets a word-for-word record of how it actually went. You can copy the minutes too, to paste somewhere else.
   Minutes — Monday production

   Email minutesCopy

   Minutes only — the transcript stays here