How to use StoneMeet

What StoneMeet is

Most meetings produce three or four things that matter and a lot of talking around them. StoneMeet takes the meeting — your notes, or a recording of it — and pulls out the parts worth keeping: what was decided, what someone agreed to do, and what nobody could answer.

Then it does the bit that normally never happens. An action can become a task with a name on it. A decision can become something your business remembers, so the next person to ask does not have to find someone who was in the room.

Step by step

1. 1

   Set the meeting up

   Open StoneMeet and create one: give it a name, a date, and who was there. The attendee list is not decoration — it is how the actions get pointed at real people afterwards.
   Monday productionMon 16 Mar, 7:30 AM

   Who was there
2. 2

   Bring the meeting in

   Paste the notes you already typed, or upload a recording and let FieldStone transcribe it. A transcript separates the speakers, so a line in the minutes can be traced back to whoever actually said it.
   Paste notes

   Or upload

   monday-call.m4a
3. 3

   Get the gist and the list

   You get a short summary of the meeting, and beneath it every decision, action and open question found in it, one to a row. The summary is for people who missed it. The list is the part you work through.
   Summary

   Decision

   Action

   Question
4. 4

   Go through the list

   Each row starts as needing review, and nothing moves until you say so. Apply the ones that are right, dismiss the ones that were just talk — meetings produce plenty of both — and what is left is an honest record rather than a transcript of everything that was said out loud.
   Applied

   Needs review

   Dismissed

   DismissApply
5. 5

   An action becomes a task

   Apply an action and it turns into a real task on the board with an owner and a due date. It is the same task list as the rest of FieldStone, so it shows up in the places your team already looks instead of in a document nobody opens twice.
   Re-price the Oak St change order

   Fri 20 Mar
6. 6

   A decision becomes something the business remembers

   Apply a decision and it is pinned into your business's memory — the shared set of facts FieldStone draws on when it answers a question or drafts something for you. It is marked as not yet verified until someone confirms it, so a half-decision made at 4pm on a Friday cannot quietly become policy.
   Business memory

   We no longer take on flat-roof work under 400 sq ft.

   Not verified yetConfirm
7. 7

   Send the minutes round

   Email the summary to whoever needs it, in your branding. It sends the minutes only — never the transcript — so nobody who missed the meeting gets a word-for-word record of how it actually went. You can copy or export it too.
   Minutes — Monday production

   Minutes only — the transcript stays here