How to use Certified Payroll Prep

What this app is — and is not

On prevailing-wage work you have to file a certified payroll report every week. The hard part is never the form. It is having a complete, honest record of who was on site, on which day, for how long, doing what — before you sit down to fill the form in.

That record is what this app collects. It is worth being plain about the boundary: it prepares the report, it does not certify it and it does not work out anybody’s wages. You are still the one who checks the numbers, signs, and files.

Step by step

1. 1

   Build the roster

   Open Certified Payroll Prep from the job it is for — on the job, under My Apps — because the roster belongs to that job. Add each worker with a name, a phone number and their trade classification, or paste a whole crew in as a list. The classification is the field the report is built around, so it is worth getting right once rather than correcting it every week.
   QR posterAdd worker

   RosterWeekly review

   Carpenter

   Laborer

   Operating Engineer
2. 2

   Put them on the job

   Adding a worker from a job is what puts them on it, filed under the subcontractor company they work for. That is what tells FieldStone whose days it should be expecting, which is also what lets it notice when one has not come in. Someone who leaves comes off with Remove from job — the hours they already logged are kept.
   Ironline Concrete3 workers

   Copy link

   Copy link

   Copy link
3. 3

   Give each worker their own link

   Every worker gets a link that belongs to them — copy it from their row on the roster. They open it on their phone and check in with the time they started; at the end of the day the same link asks when they stopped and how long their break was. There is no login, no app, and nothing for them to set up.
   fieldstoneapp.com/t/9c4a…

   R. OkaforCarpenter · Riverside Bridge

   What time did you start work today?7:00 AM

   Check in
4. 4

   Or print the site poster

   For a crew that would rather not deal with links, print the QR poster for the job and put it in the trailer. Anyone on site scans it, types their phone number, and checks in or out — same record either way. Someone who is not on the roster yet can add themselves there; their hours stay out of a filed report until you confirm them.
   Submit your daily work hoursScan with your phone camera

   Print poster
5. 5

   Let it chase the missing days

   On weekdays each worker is texted their link in the morning to check in and again in the afternoon to check out — skipped for anyone who has already done it — and someone still checked in hours later gets one more nudge. You are not the one working out who has forgotten: at the end of the day you get one text listing what is still outstanding, and nothing at all on a clean day.
   Time to check out for Riverside Bridge. Enter your hours: fieldstoneapp.com/t/9c4a…

   To you, end of dayRiverside Bridge — today: 6 submitted, 2 no submission. Review in FieldStone.
6. 6

   Review the week

   The Weekly review tab is the week as a grid: workers down, days across, banded by subcontractor. It opens showing only the rows that need you. Open any day to correct it where it sits — or, for a day nobody entered, to type the hours in or say why there are none: not on site, forgot to submit, submitted elsewhere. Account for the rest does that for every remaining gap at once. Every change is written to a record that only ever gets appended to — nothing you fix quietly overwrites what was originally submitted.
   Only what needs youAccount for the rest

   MTWTFSSTotal

   Ironline Concrete

   R. Okafor8888638

   T. Lindqvist88—8·24

   No submission
7. 7

   Finalize it

   Check lists what still blocks the week — a day with no submission, an open check-out, a worker with no classification — and each one opens the day that raised it. When it is clear, finalize it. That freezes the week as filed, so a late edit cannot change a week you have already reported on; a correction after that is filed as an amendment, a new version beside the first.
   Mar 9 – Mar 15Ready to finalize

   Filed weeks change only by amendmentCheckFinalize
8. 8

   Produce the report and share it

   The week comes out as a WH-347-style report — a PDF, or a CSV for a spreadsheet. Once the week is finalized, Officer link copies a read-only link for the contracting officer — they can see it and download the PDF without an account and without being able to change anything. You can close that link again whenever you like.
   Certified payroll — Mar 9 – Mar 15Filed

   Officer linkPDFCSV